1. Advanced Search

Hiring the right talent starts with quickly finding the best candidates. Our Advanced Search feature goes beyond simple keyword searches, allowing you to filter candidates based on multiple criteria such as location, application status, resume details, and more. This ensures that recruiters can efficiently identify and engage the most suitable candidates in just a few clicks, saving valuable time in the hiring process.

Search Using Specific Fields

When performing an open search in the top search bar, the system checks the following fields in a candidate’s profile:

Name
Email
Location
Job

To refine your search, specify a field within the candidate’s profile by entering the field name followed by a colon and the search term (without spaces). This also enables searching within the candidate’s CV. The following fields are searchable:

name: – Candidate’s name
email: – Candidate’s email address
location: – Candidate’s location
job: – Job title the candidate applied for
cv: – Content included in the candidate’s resume

Example: To find all candidates named Luana, type: name:Luana in the search field.

Use Boolean Search to Refine Your Candidate Search

The candidate search feature supports basic Boolean search, enabling you to refine results for more precise matches. Below are the supported Boolean operators, which can be combined with the fields mentioned above, along with how they work:

AND Operator (AND): marketing AND manager
- The search will return candidates who have both “marketing” and “manager” in their profiles.
OR Operator (OR): developer OR engineer
- The search will return candidates who have either “developer” or “engineer” in their profiles.

Search Using Candidate Filters

Navigate to the Candidates section.
Click Open Filters to display the default filtering options, such as:
1. Job – Narrow your search by filtering candidates based on the job(s) they have applied to.
2. Job Status – Filter candidates based on where they are in the hiring process (e.g., Applied, Interviewing, Offer Extended).
3. Application Status - Filter candidates based on the current status of the job they applied for (e.g., Hired, Rejected). Note that ‘Active’ is always selected by default.
4. Date Range – Search for candidates who applied within a specific time frame.
Click Add/Remove Filters to customise the filters available. You can add or remove filters such as:
1. Candidates:
  1. Email – Search for candidates using their registered email address.
  2. Location – Filter candidates based on their current or preferred location.
  3. Name – Look up candidates by their full or partial name.
2. Job Application:
  1. Channel – Identify candidates based on the channel through which they applied (e.g., job board, referral, career site).
  2. Resume – Search within uploaded resumes to find candidates with specific skills, experience, or keywords.
  3. Right to Work in Location – Filter candidates based on their work authorisation or visa status for a specific location.
  4. Source – Track where the candidate originated from (e.g., LinkedIn, agency, direct application).
  5. Tags – Use customised tags (e.g., “Top Talent,” “Strong Communicator,” “Needs Follow-Up”) to categorize candidates and streamline searching.
Apply multiple filters to refine your search results.
Click Search to display matching candidates.

Saving and Reusing Searches

If you frequently use the same filters, click Save Filters to store your selections for future use.
Choose to save filters as Private (visible only to you) or accessible to your team.
Quickly access your saved filters from the drop-down menu located below the Add Candidate button.

2. Self-scheduling links and Candidate creation

Coordinating interviews can be a time consuming process, especially when candidates aren't yet in the system. With the ability to copy Self-Scheduling Links and Candidate Creation, users can generate a scheduling link and share it with candidates - whether they already exist in the ATS or not. Once a candidate schedules an interview, their profile is automatically created, ensuring all interviews are tracked and users have immediate access to relevant candidate information.

Copy a Self-Scheduling Link

Navigate to the Pipeline section in your Job.
Click the ellipses at the top of the pipeline stage - the stage needs to allow interview scheduling.
Select the ’Copy Self-Scheduling Link’ option.
Choose a Scheduling Template so that all interview details are shared. Scheduling templates can be created here.
Copy the Self-Scheduling link and share it with candidates.

Candidate Scheduling Process

The candidate clicks on the link and enters their name and email.
If enabled, they will also be asked to upload a CV and/or provide their LinkedIn profile.
The candidate selects a date and time for their interview.
Upon confirmation, a candidate profile is automatically created in the ATS.
The interview participants receive a notification once the interview is scheduled.

With Self-Scheduling Links and Candidate Creation, users can eliminate unnecessary steps, reduce administrative workload, and provide candidates with a seamless interview scheduling experience.

3. Candidate Tagging

Managing a growing talent pipeline can quickly become overwhelming. With Candidate Tagging, recruiters can categorize candidates using customisable tags - such as skills, experience levels, or hiring priorities. This feature helps teams stay organised, collaborate efficiently, and ensure that no great candidate gets overlooked.

Adding Tags to Candidates

Click on a candidate’s profile via the Candidates section or the Job’s Pipeline section.
Locate the Tags card and click Add Tag.
Type in a relevant tag (e.g., “Senior Developer,” “Marketing Expert,” “Top Talent”).
Select an existing tag or create a new one.
Click Save to apply the tag.

Note: To remove a tag, open the candidate’s profile and click on the tag to remove it.

Searching and Filtering Candidates by Tags

Go to the Candidates section.
Click on the Add/Remove Filter and select Tags.
Choose one or multiple tags to narrow down the candidate list.
Review the results and take action on tagged candidates.

Note: The ‘Active’ status is selected by default. Update this filter to see more results.

4. Job Duplication

Creating a new job posting from scratch can be tedious, especially when similar roles require similar details. With Job Duplication, users can quickly copy an existing job, transferring all relevant information into a new one.

Duplicating a Job Posting

Navigate to the Jobs section in your ATS.
Locate the job you want to duplicate.
Click the More Options button - ellipses on the right side.
Select Duplicate from the dropdown menu.
A new job will appear, pre-filled with the original job’s details.

With Job Duplication, users can eliminate repetitive work, maintain job consistency, and focus on what matters most - finding the right candidates.