When a candidate later joins your organisation as an employee, interviewer, or hiring team member, you may want to restrict their visibility of their own historical application and maintain confidentiality across hiring workflows.
This guide explains how internal candidates are handled in Screenloop, recommended permission settings, and current best practices for maintaining hiring confidentiality.
Overview
If a candidate is later added to Screenloop as a user, their previous candidate profile and application history will still exist within the platform.
Access to candidate data depends on:
the user’s permission level
which jobs they are assigned to
whether they are part of the hiring team for specific roles
At present, Screenloop does not support fully private candidate discussions or direct messaging between hiring team members within the platform.
Recommended Setup for Internal Candidates
Add the User as a Basic User (Recommended)
For most internal hires or employees joining the hiring process, the safest approach is to:
onboard them as a Basic User
assign them only to the jobs they need access to
avoid assigning them to the role they originally applied for
With this setup:
they will only see candidates and interviews assigned to them
they will not have broad visibility across all hiring activity
access to unrelated roles remains restricted
This is the recommended configuration for:
former candidates joining the business
interview panel members
employees assisting with hiring
Important Limitation
Currently, Screenloop does not fully hide a user’s historical candidate profile from themselves if they are later added as a platform user.
Because of this, we recommend:
limiting job assignments carefully
avoiding assigning users to their original application role
using the lowest appropriate permission level
Best Practices for Confidentiality
To keep hiring discussions restricted to the appropriate people:
only assign relevant users to each role
regularly review hiring team membership
avoid adding broad permission users unnecessarily
use role-specific hiring teams where possible
This helps ensure candidate discussions remain visible only to the relevant stakeholders.
Confidential Hiring Discussions
Hiring team members can:
leave notes on candidates
tag colleagues in comments
share interview feedback
However, notes and comments are visible to other hiring team members assigned to that role.