Job Requisitions help teams manage and approve job openings by requiring key information and sign-off before a job is created.
Key benefit: Ensures every hire aligns with your organisation’s hiring strategy through structured approvals.
How Job Requisitions Work (At a Glance)
Enable Job Requisitions
Set up Approval Flows
Create a Job Requisition
Submit for approval
Create the job after final approval
1. Enable Job Requisitions
Go to Settings → Organisation → Requisitions.
Enable Job Requisitions.
Choose whether requisitions are mandatory. If requisitions are mandatory, jobs cannot be created without an approved requisition.
2. Set Up Approval Flows
Once requisitions are enabled:
Go to Settings → Customisation → Approval Flows.
Click Add Approval Flow.
Approval Flow Setup
Approval Flow Name
Assign to: Organisation, Location, or Department
Note: The first approval flow must be assigned to the Organisation. Location- or Department-level flows can be added afterwards.
Approval Steps
Add one or more approval steps.
Assign one or more approvers per step.
Benefit: Mirrors your internal decision-making structure and reduces back-and-forth.
3. Initiate a Job Requisition
Once approval flows are configured:
Go to the Jobs page.
Select Job Requisition.
Click Add Job Requisition and fill in the below:
Fill in Requisition Details
Fill in Requisition Details
Requisition Name / Job Title
Requisition ID (auto-generated)
Requisition Owner
Planned Start Date
Reason
Document Attachment
Description
Requisition reasons are editable and can be custom-created per organisation. For more information, see here.
Fill in Job Details
Fill in Job Details
Department
Employment type
Hiring manager
Number of openings
Location
Working model
Annual salary range
Currency
Approval Flow
Confirm the approval flow and approvers for this requisition.
4. Submit for Approval
Once submitted, the requisition is automatically emailed to the first approver.
Requisitions can also be tracked from the Job Requisitions list.
Approvers can:
Approve the requisition
Reject the requisition (a reason is required)
Rejected requisitions must be updated and resubmitted.
5. Final Approval and Job Creation
Once all approval steps are completed:
The requisition is marked approved
The responsible user is notified by email
A job can be created using pre-filled information from the requisition
Benefit: Faster, more accurate job creation with built-in compliance.