Before You Start: Required Setup
Please note: Only Admin users can add new jobs.
Before creating a job, make sure the required dependencies are set up in your account. These are typically completed during Admin Onboarding.
Jobs cannot be created until all required dependencies are available. These should be created during the Admin Onboarding process.
Dependency | Required | Documentation |
Departments | Yes | Link 🔗 |
Locations | Yes | Link 🔗 |
Job Workflows | Yes (default available) | Link 🔗 |
Application Forms | Yes (default available) | Link 🔗 |
Job Requisitions | Yes (if enabled) | Link 🔗 |
Email Templates | Optional (default available) | Link 🔗 |
Scheduling Templates | Optional (default available) | Link 🔗 |
Note: Job Requisitions can be enabled and made mandatory per organisation.
Create a Job
Go to the Jobs tab.
Click Add Job (top right).
Complete the steps below.
Step 1: Job Details
Enter a Job Title.
Select a Department.
Set the number of Job Openings.
Add Hiring Team members and assign their role for this job.
Important: A user must be added to a job for their permissions to apply.
→ See User Roles and Permissions
Click Save and Continue.
Step 2: Job Post
Choose Workplace Type (Onsite, Remote, Hybrid).
Select a Location.
Select Employment Type (Full-time, Part-Time, Contractor)
Select an Experience Level.
Edit the Job Description (pre-filled by default).
Tip: Use Fill with AI to generate or refine the job description faster.
Click Preview on the top right to review the job post.
Click Save and Continue.
Step 3: Application Form
Select an Application Form from the dropdown.
Click Preview to review the form.
Click Save and Continue.
Step 4: Job Workflow
First, select a Job Workflow from the dropdown.
Optional: Workflow Automations
Enable Does this job include triggers? to automate candidate actions.
Send Email - Automatically email candidates at specific stages.
Select an Email Template.
Choose Candidate Status (Active, Hired, Rejected).
Select the Stage.
Set Delay Days.
Auto-reject - Reject candidates based on application responses.
Select an Application Form Field and Answer.
(Optional) Send a rejection email.
Select an Email Template.
Set Delay Days.
Self-Scheduling Link - Automatically send interview booking links.
Select an Email Template.
Select the Stage.
Choose a Scheduling Template.
Set Delay Days.
Benefit: Automations reduce manual work and ensure a consistent candidate experience.
Click Save and Close to save as a draft, or continue to publish.
Step 5: Free Job Boards
Enable Indeed and/or Posting Bundle.
For Indeed, Easy Apply is enabled by default.
Complete Job Posting Details.
Click Publish.
