In this document, we outline the different user types in Screenloop and the permissions associated with each type. Every team member is assigned a role type based on their level of platform access:
Admin - Users have full access across the platform, including all jobs, candidates, and organisation settings.
Basic - Users have limited access and can only see the jobs they’ve been assigned to.
Basic users are assigned to jobs by adding them to the jobs Hiring Team, under one or more of the following roles:
Recruiter
Hiring Manager
Interviewer
Each of these roles comes with its own set of permissions. Users need to understand their role type, and their assigned roles for each job, as this determines what they are able to do within the platform.
1. Adding a Team Member to Screenloop
As an organisation Admin, you can invite team members to join Screenloop as new users. When inviting a member you must select the relevant role.
Navigate to Settings in the left navigation
Click Add User in the top right
Complete all the fields in the form
Select the Role for this user according to the level of permissions they should have:
Admin: Users will have access to all information and settings across the platform.
Basic: Users only have access to candidate and job information for the jobs that they have been assigned to. They do not have access to Organisation settings.
Click Invite to create the user
2. Assigning a Team Member to a Job
Admin and Basic users can be assigned to roles as Recruiters, Hiring Managers or Interviewers, each has their own access levels.
When creating a new job post, in step 1 Job Details:
Scroll down to the Hiring Team section
Assign a Recruiter (mandatory)
Select the correct team member from the dropdown
Note: Only members who have accepted their invitation to join Screenloop will appear
Click Add a Team Member to assign Hiring Managers and Interviewers (optional)
3. Permissions
Role | Job scope | Product Access | Permissions |
Admin | N/A | All | - Access all candidates and jobs details; |
Basic | Recruiter | - Interviews | Everything is scoped by the jobs that they are a part of: |
Basic | Hiring manager | - Interviews | Everything is scoped by the jobs that they are a part of -View candidate salary expections. |
Basic | Interviewer | - Candidates | - View candidates, but not move them along process - Available for interview scheduling; - Access only their own analytics data from jobs/candidates; |
Basic | No job scope | - Referrals | - Refer candidates; |
If you have any questions, please reach out to your CSM.