Navigating to Jobs
Hit the job button on the blue banner on the left.
2. Adding a job
Job Details
Click the blue Add a job button on the top right of your screen.
Give the Job Title a name and select Department from the drop down box. Admin users can add Departments in Organisation settings.
If you are hiring for 2+ of the same role, fill in the number of job openings.
Add hiring team members by clicking on Select team member. If you cannot see a team member that should be there, an Admin user can invite them to Screenloop and you can add them to the hiring team.
Hit Save & Continue to continue with adding your job.
Job Post
Select the location for this job in the drop down box. Admin users can add Locations in Organisation settings.
Please select if the job is Onsite, Remote or Hybrid.
If you'd like, select Employment type.
Description: This is our default job description, you can edit as you see fit.
You can see what your job post looks like by hitting Preview Job Post.
Hit Save & Continue
Application Form
Select the application form you'd like for this job. If you need help with Application Forms, please message support@screenloop.com
You can see what the application form looks like by hitting Preview.
Hit Save & Continue
Job Workflow
Select your Job Worfkflow from the drop-down box.
To learn how to create and edit Workflows, see here (scroll to "job workflow")
Job Workflow Triggers: Set these up if you want to automatically send candidates emails and/or reject them based on certain criteria.
E.g. you want to send a "thank you for applying" email to everyone who applies. Or you want to auto-reject candidates that don't have the right to work in your country, for example.Auto-sending an email
Toggle Does this job include triggers? to Yes.
To auto-send an email, select Send Email.
You can choose your Email Template from the email template drop-down. Admin users can create their own email templates in Organisation.
Select the Candidate Status that you want the email to go out at.
All candidate statuses = a candidate will receive this email template when they are at Active, Hired and Rejected.
Active = once a candidate is "active" on the ATS.
Hired = once you moved a candidate to "Hired" on the ATS.
Rejected = once you moved a candidate to "Rejected" on the ATS.
Select the Stage at which you want this email template to go out.
the stages will reflect the pipeline you have selected.
Choose the number of delay days you want. If you choose 2, the email template will go out 2 days after the conditions of the trigger are met.
E.g. if you want all candidates who apply to get the "application review" template on the same day they applied, you would select email template = application review, status = active, if candidate stage = applied, delay days = 0.
Setting up an auto-rejection
Toggle Does this job include triggers? to Yes.
For trigger 1, select auto-reject.
Select the appropriate Application form field.
Choose the answer that will trigger the auto-reject.
Please note that auto-rejecting does not send out an email to the candidate. You can set up emails for rejected candidates by using the auto-email feature as outlined in the previous point.
To save the job, hit Save and Close. (You can publish at a later date by editing the job).
To publish the job hit Save and Publish.